Convention
Date & Location:
Thursday & Friday
March 18-19, 2004
McKenny Student Union
Eastern Michigan University
Chairing a Session?
Use this
handy guide and adapt as needed.
Sample Brief Introduction
( Single paper session )
Rewrite the text below with the appropriate information in place of the words in brackets. If there are multiple authors, insert the additional information at the asterisk as indicated below. You can shorten this introduction by omitting the details about the speakers' backgrounds. You can expand with more information. If some of the text does not apply omit or modify it as needed. For instance, if you have an hour of time for a 30-minute paper, omit the comments about limited time. Always get the needed information before the conference and confirm it with the speaker or speakers.
At Beginning of Session (Give Greeting then Introduction)
Greeting:
Good [Morning, Afternoon, Evening], I am [your name] from [your affiliation]. This [morning's, afternoon's, evening's] session will feature [number] presentations on the topic of [session topic or title]. I believe that you'll find today's paper interesting, and I'm honored to be able to introduce it and the presenter[s] to you. Because the time available for this session is limited, we are going to move directly to introducing the speakers.
Introduction:
Our presentation will be given by [name] of [affiliation]. [Dr., Ms. Mr., Name] received [her, his] training at [university] under [advisor] and is currently [current title]. [Name] has conducted research and written on the subjects of [give research interests]. [Name's] most current work is on [subject of current work]. [His, her] recent [article, chapter, book] has been published [in, by] [journal, book].* [Her, his, their] presentation for us today will deal with [topic of paper] and is entitled: [Title of paper]. Now, without further delay is [name].
When Speaker Finishes (Optional; sometimes the speaker will invite questions.)
Thank you very much [name of presenter]. Our session ends at [time], so we have [minutes] left to take questions from the audience.
At End of Session (If needed, especially if session threatens to run over into the time slot for the next session.)
The time allocated for our session is over. As a courtesy to those who need the room for the next session, we should take our discussion into the hallway. Thank you very much for coming.
*Additional Authors
If there are just two authors, you will probably have time to give each a short, reasonably complete introduction. You would repeat the standard introduction after saying, "The co-author of this presentation is..." If there are three or more authors and time is limited, you should give only the first or presenting author a full introduction. The remaining authors should be given abbreviated introductions in the form below:
"This paper is co-authored by [2nd author] of [2nd author affiliation], [3rd author] of [3rd author affiliation], and [4th author] of [4th author affiliation. " [Continue as needed.]
If all of the authors have the same affiliation, just list their names, then give the affiliation once.
Sample Brief Introduction
(Multi-paper session or symposium)
Rewrite the text below with the appropriate information in place of the words in brackets. If there are multiple authors, insert the additional information at the asterisk as indicated below. You can shorten this introduction by omitting the details about the speakers' backgrounds. You can expand with more information. If some of the text does not apply omit or modify it as needed. Always get the needed information before the conference and confirm it with the speaker or speakers.
At Beginning of Session
Greeting:
Good [Morning, Afternoon, Evening], I am [your name] from [your affiliation]. This [morning's, afternoon's, evening's] session will feature [number] presentations on the topic of [session topic or title]. Because the time available for this session is limited, we are going to move directly to introducing the speakers. If you have any questions or comments, please save them until after the final paper is given; they will be taken if time permits.
Introduction:
Our [1st, 2nd, etc.] presentation will be given by [name] of [affiliation]. [Dr., Ms. Mr., Name] received [her, his] training at [university] under [advisor] and is currently [current title]. [Name] has conducted research and written on the subjects of [give research interests]. [Name's] most current work is on [subject of current work]. [His, her] recent [article, chapter, book] has been published [in, by] [journal, book].* [Her, his, their] presentation for us today will deal with [topic of paper] and is entitled: [Title of paper]. Now, without further delay is [name].
Between speakers
Thank you very much [Dr., Mr., Ms. Name]. Our next presenter is [repeat the Introduction with appropriate information].
After Final Presentation
Thank you very much [name of final presenter]. Our session ends at [time], so we have exactly [minutes] left to take questions from the audience.
End of Session
The time allocated for our session is over. As a courtesy to those who need the room for the next session, we should take our discussion into the hallway. Thank you very much for coming.
*Additional Authors
If there are just two authors, you will probably have time to give each a short, reasonably complete introduction. You would repeat the standard introduction after saying, "The co-author of this presentation is..." If there are three or more authors and time is limited, you should give only the first or presenting author a full introduction. The remaining authors should be given abbreviated introductions in the form below:
"This paper is co-authored by [2nd author] of [2nd author affiliation], [3rd author] of [3rd author affiliation], and [4th author] of [4th author affiliation. " [Continue as needed.]
If all of the authors have the same affiliation, just list their names, then give the affiliation once.